Expense Calculator & Tracker.
Track expenses by category, calculate mileage costs, and export to CSV. Free, no signup. For freelancers and small businesses.
How to Track Expenses
Add each expense with a date, description, category, and amount. Use the mileage section for travel-related deductions. The summary panel shows totals by category and a grand total including mileage.
Expense Categories for Freelancers
Organize expenses into categories that match your tax reporting requirements. Common categories include: Travel, Meals (often limited to 50-75% deduction), Office supplies, Software subscriptions, Equipment, Communication (phone, internet), and Marketing.
Frequently Asked Questions
How does the expense calculator work?
Add your expenses with descriptions, amounts, categories, and dates. The calculator totals everything by category and adds optional mileage costs. Export the complete report as a CSV file for your accountant.
What mileage rate should I use?
Mileage rates vary by country. Common rates include: Germany €0.30/km, UK £0.45/mile (first 10,000 miles), USA $0.67/mile (2024 IRS rate), France €0.603/km (7 CV). Check your national tax authority for current rates.
Can I export my expenses?
Yes, click 'Export CSV' to download all your expenses as a comma-separated values file. This can be opened in Excel, Google Sheets, or imported into accounting software.
Is my data saved?
No, all data stays in your browser session only. When you close the tab, your data is gone. Export to CSV before closing if you need to keep your records.